White Label Prop Firm Cost: What You’ll Actually Pay in 2026

Prop firm software pricing is genuinely confusing — providers quote flat fees, monthly subscriptions, and revenue share in different combinations, which makes it hard to compare two vendors side by side. Here’s how the models actually work and what should be included before you sign anything.

The 3 Common Pricing Models

  • Flat monthly fee — predictable cost regardless of trader volume; easiest to budget against
  • Setup fee + monthly — a one-time onboarding/implementation cost on top of an ongoing platform fee
  • Revenue share — little to no upfront cost, but the provider takes a cut of challenge fees or funded-trader profit splits

Revenue share looks cheapest at launch but usually costs more once volume picks up — it makes sense mainly for firms unwilling to commit capital before proving demand.

What Should Be Included at a Minimum

  • Automated multi-phase evaluation (configurable profit targets, drawdown limits, scaling rules)
  • MetaTrader (or equivalent) integration for live and funded accounts
  • A CRM covering trader onboarding, KYC status, and support
  • Payout processing for funded-trader profit splits
  • Basic risk/fraud monitoring (account cloning, shared IPs, copy-trading detection)

If any of these are quoted as costly add-ons rather than part of the base package, treat that as a signal to keep comparing.

Typical Cost Ranges

For a starter setup handling a modest volume of challenge participants, all-in monthly costs (platform + CRM + payment processing) commonly land in the low-to-mid thousands. Firms scaling past a few hundred active funded traders should expect either higher flat fees or a meaningfully larger revenue-share cut — get clarity on how pricing scales before you commit, not after volume grows.

Hidden Costs to Watch For

  • Per-trader fees — some providers charge per active account on top of the base fee
  • Payment processing — PSP fees for payouts can add up fast at volume
  • Support tiers — white-glove or priority support is sometimes a separate paid tier
  • Migration lock-in — check what it costs (in time and money) to leave if the provider isn’t working out

Comparison Checklist

Before comparing quotes, confirm each vendor is quoting the same scope: evaluation engine, CRM, MetaTrader integration, payouts, and risk monitoring, all included, with per-trader and processing costs disclosed up front.

How We Can Help

Our Prop Fund Broker CRM package bundles evaluation, CRM, and MetaTrader integration into one flat package — see current pricing to compare against the ranges above.